Last updated: 31 October 2026
This policy explains what personal information Lewis Paris Fitness collects, why, how long we keep it and your rights. We keep it as short and plain as we can.
Lewis Paris Fitness Ltd ("Lewis Paris Fitness", "we", "us") is a company registered in England and Wales, company number 11988710. Our registered office is 95 Mortimer Street, London W1W 7GB. We train clients at Engine Room Gym, St Bede's Hall, Albany Street, London NW1 4EE.
We are the controller of your personal information. Lewis Paris is responsible for data protection. Contact him at info@lewisparisfitness.com or on 07463 251942.
| What | Why we use it | Lawful basis | How long we keep it |
|---|---|---|---|
| Enquiries and bookings: your name, email, phone number and anything you tell us when you book a call through Calendly, use the contact form on our website, or contact us by email, phone, WhatsApp or social media | To reply, arrange your free call and recommend the right service | Steps before a contract, and our legitimate interest in responding to enquiries | 12 months after our last contact, if you don't become a client |
| Client details: name, contact details, emergency contact, session history, programme and coaching notes | To deliver your training and manage your account | Contract | 6 years after your last session |
| Health and fitness information: health questionnaire (PAR-Q), medical conditions, injuries, medication, pregnancy, movement assessment results, body measurements | To train you safely and build a plan that fits your body | Your explicit consent, plus contract | 6 years after your last session. For under-18 clients, until they turn 21 or 6 years after the last session, whichever is later |
| Progress photos | To show you your progress | Your explicit consent (optional) | Until you ask us to delete them, or 12 months after your last session |
| Payments: name, amount, payment status and the last digits of your card or account. We never see or store full card or bank details | To take payment and keep accounting records | Contract and legal obligation | 6 years from the end of the financial year the payment relates to (accounting rules) |
| Online coaching (Trainerize): workouts, check-ins, form videos, photos, nutrition logs and messages | To deliver online coaching | Contract, plus your explicit consent for health information | We close your Trainerize account within 3 months of coaching ending. Records needed for your client file are kept as above |
| Corporate clients: contact names, job titles, work emails, invoices and session attendance numbers | To deliver and invoice corporate sessions | Contract and legitimate interests | 6 years after the contract ends |
| Testimonials, photos, videos and case studies | To show prospective clients real results | Your consent (optional) | Until you withdraw consent. We remove them from our website and social media within 30 days of you asking |
| Website use: pages viewed, device and approximate location, through Google Analytics | To understand which pages help people and improve the site | Your consent (cookie banner) | Up to 14 months |
We don't send marketing emails. If that changes, we'll ask for your consent first.
You can withdraw consent at any time by emailing us. If you withdraw consent for us to use your health information, we may not be able to keep training you safely. We'll explain if that's the case.
We only train under-18s with written consent from a parent or guardian. The parent or guardian provides the health questionnaire and contact details, and can use the rights in section 7 on the young person's behalf.
We never sell your personal information. We share it only with the providers that help us run the business, and only what each one needs:
We may also share information:
Engine Room Gym, the private gym where sessions take place, may ask you to complete its own registration. Engine Room Gym is responsible for that information.
Some of our providers (for example Calendly, Stripe, Trainerize and Google) may store or process information outside the UK, including in the United States. When they do, we rely on the UK's adequacy regulations, including the UK Extension to the EU–US Data Privacy Framework where the provider is certified. Otherwise we rely on contracts approved by the Information Commissioner's Office (ICO), the UK data protection regulator: the International Data Transfer Agreement or the UK Addendum.
You can ask us to:
We don't make decisions about you using automated processing alone.
Email info@lewisparisfitness.com. It's free, and we'll reply within one month. We may ask you to confirm who you are first.
If you're unhappy with how we've handled your information, please tell us first at info@lewisparisfitness.com. We'll acknowledge your complaint within 30 days and respond as quickly as we can.
You can also complain to the ICO at ico.org.uk/make-a-complaint or on 0303 123 1113.
Cookies are small files a website stores on your device.
You can change your choice at any time with the "Cookie settings" link at the bottom of every page.
We'll update this page when how we use information changes, and change the date at the top. If a change affects you significantly, we'll tell you directly.
